Built for businesses that need control

One connected
operating system.

AdmicoHub brings invoices, expenses, bank reconciliation, tax reserves, projects, subcontractors, documents, clients, compliance, and reporting into one connected operating system.

VAT Invoicing Tax Reserves Bank Recon Progress Claims Compliance 15 Industry Packs
Revenue & Expenses Jul 2026
R0
Revenue
R0
Expenses
R0
Net
INV-1042Cape QuarterR18,000Matched
INV-1038Horizon BuildR6,400Review
INV-1035Monthly RetainerR24,000Paid
Bank Reconciliation 14 / 17 matched
Bank FeedBusiness Record
+R18,000CapeBridge
INV-1042Invoice matched
Matched
-R3,200AWS Hosting
EXP-339Expense suggested
Review
+R52,400Unknown source
UnmatchedFlag before reserve
Flag
82% of transactions reconciled this month
Tax Reserve Engine R142,800 reserved
VAT 201
95% On Track
IRP6
72% Review
PAYE
48% Critical
SDL
100% On Track
VAT201 due in 12 days — reserve verified
Cape Quarter Phase 2 Active
0%
R4.8M
Contract
R84K
Retention
R48K
Sub Certs
Claim 04ProgressR180,000Submitted
WO-12ElectricalR43,200Approved
Sub CertDLC PlumbingR24,000Pending
Interactive module preview Revenue & Expenses

Charts, confidence flags, invoice verification status, and CSV export in one working view.

Connected with the workflows businesses depend on daily
FNB ABSA Standard Bank Nedbank Capitec FNB ABSA Standard Bank Nedbank Capitec
Connected Modules
Invoices, projects, tax, recon, compliance

One workspace for the work, the money, and the obligations behind it. AdmicoHub connects cash flow, tax readiness, projects, and compliance so every decision starts from the same numbers.

Bank Recon That Feeds The Business

Import statements, match payments to invoices and expenses, categorise unmatched income, and trigger tax reserve contributions without double-counting revenue.

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Tax Reserve Engine

Automatically reserve for VAT, provisional tax, CIT, PAYE, UIF, SDL, customs, and dividends using real invoice, project, expense, and bank data.

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VAT
IRP6
PAYE

Construction Project Control

Manage progress claims, work orders, sub pay certs, RFIs, site instructions, variations, VAT sync, and retention release from one place.

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R4.8M
Contract
68%
Complete
R84K
Retention
Capability Map

A full business system, not a single-purpose tool.

InvoicingVAT-ready invoices, payments, aging, reminders
ExpensesSuppliers, categories, VAT inputs, deductible costs
Bank ReconStatement import, matching, categorisation, duplicate protection
Tax ReservesVAT, IRP6, CIT, PAYE, UIF, SDL, customs, dividends
ProjectsContract values, progress, claims, retention
Site WorkflowRFIs, site instructions, variations, work orders
ClientsTrading history, linked invoices, project revenue
SubcontractorsProfiles, grading, certificates, pay cert history
DocumentsSecure vault, supporting files, audit trail
ComplianceRegistrations, permits, deadlines, status tracking
ReportsDashboard totals, reserves, deadlines, activity
Industry PacksRelevant fields, benchmarks, estimates, workflows
Product Screens

More than accounting.
A connected operating layer.

Every screen feeds the next one, so your numbers, documents, projects, clients, and tax obligations stay in sync.

Bank recon engine
Bank reconciliation Project map Commercial control Invoice management Financial dashboard
Invoice paid
Bank matched
Reserve updated
Report refreshed
Bank Recon EngineMatch logic in motion
Bank feed
+R18,000CapeBridge Retainer
-R3,200AWS Hosting
+R52,400Unmatched income
Deduplicate Classify Trigger
Business records
INV-1042Invoice matched
EXP-339Expense suggested
ReviewBefore reserve trigger
Why Teams Switch

The operating layer between money, work, and compliance.

Encapsulated workflow

Revenue, invoices, and suspicious activity in one place.

Risk signals are visible.

Missing invoices, suspicious entries, confidence levels, and verification status are surfaced where finance teams already work.

Fast entry, less admin.

Quick entry keeps the system current without forcing users through heavy accounting screens.

Operations feed finance.

Projects, claims, documents, clients, and subcontractors contribute to the same financial picture.

Smart Estimate.
Industry-aware.

Entity type, turnover band, and VAT status shape every reserve — not generic averages.

Sole Proprietor
41%
effective tax rate
How It Works

From transaction to tax reserve
without the spreadsheet chaos

admicohub.com
R842K
Claims Paid
R126K
VAT Reserved
15
Industry Packs
Progress Claim 04 +R18,000 Matched
Sub Pay Cert 12 -R43,200 Review
01

Capture Real Business Activity

Create VAT-ready invoices, log expenses, import bank transactions, and manage projects, progress claims, variations, RFIs, site instructions, and sub pay certs.

02

Let The Modules Talk

Payments, claims, expenses, and bank credits flow into margin calculations, client history, project values, VAT tracking, and named tax reserve balances.

03

Know What To Keep Aside

Smart Estimate applies your entity type, VAT status, turnover band, and industry benchmarks so SARS obligations stop arriving as nasty surprises.

Industry Intelligence

Built for how your industry
actually works.

Select your industry to see the exact workflows, obligations, and controls AdmicoHub puts in place — far beyond just accounting.

Construction

From site to settlement — every rand tracked.

Progress claims, sub pay certs, VAT sync, retention, RFIs, and variations all linked to the same financial picture. No spreadsheets, no gaps between site and finance.

Cape Quarter Phase 2 — Active
R0
Contract Value
R0
Retention Held
0%
% Complete
Contract progress68%
Claim 04Progress ClaimR180,000Certified
Sub Cert 12DLC PlumbingR24,000Pending
Variation 3Electrical ScopeR43,200Approved

Progress Claims & Retention

Submit monthly claims against contract value. The system tracks retention withheld (5–10%) and triggers release on milestone sign-off — with a full paper trail per claim.

Sub Pay Certificates

Issue certificates to subcontractors with CIDB grading verification, VAT split, and full payment history per sub — all linked to the project contract value.

Variations, RFIs & Site Instructions

Log every site instruction and variation with rand cost impact. RFI responses tracked and linked to contract value changes — nothing falls between site and accounts.

CIDB & NHBRC Compliance

Grading expiry, permit renewals, and registration status tracked with deadline alerts — before they become contractor disqualifications or NHBRC penalties.

BOQ Setup
Site Progress
Claim Submitted
Certified & VAT
Payment Released
Retention Cleared
Professional Services

Bill confidently. Reserve accurately. Advise from real numbers.

For consultants, lawyers, architects, and accountants who need retainer billing, project invoicing, IRP6 management, and clean client records — all in one connected system.

Client Billing — Jul 2026
R0
Monthly Revenue
0
Active Retainers
R0
IRP6 Reserved
IRP6 provisional target72%
INV-2204CapeBridge RetainerR24,000Paid
INV-2198Horizon AdvisoryR48,000Paid
INV-2201Sundial Corp ProjectR32,000Overdue

Retainer & Project Billing

Schedule recurring retainer invoices and project-based billing with VAT on services — auto-linked to client payment history so aging is always visible.

IRP6 & CIT Smart Reserve

Provisional tax reserves calculated against actual fee income — not last year's estimate. Entity type and billing data drive the calculation, not guesswork.

Client Profitability View

Revenue, expenses, and margin per client — so you know which engagements actually pay and which consume capacity without matching returns.

Engagement Document Vault

Contracts, mandates, FICA docs, and sign-off letters stored per client with full audit trail — POPIA-compliant, accessible when disputes arise.

Engagement Signed
Invoice Raised
Payment Received
Bank Matched
Reserve Updated
IRP6 Submitted
Retail

Know your margin on every product line — before SARS asks.

From supplier purchase to till reconciliation, AdmicoHub connects buying costs, sales revenue, VAT position, and tax reserves into one clean picture with no manual effort.

Revenue & Costs — Jul 2026
R0
Monthly Sales
R0
Cost of Goods
0%
Gross Margin
SalesCost

Supplier Bills & Purchase Costs

Every stock purchase logged as a VAT-input expense. System separates goods bought for resale from overheads — critical for accurate margin per product line.

VAT 201 Auto-Reserve

Output VAT on every sale and input VAT on every purchase tracked in real time — your VAT201 position is always visible, never a surprise at submission time.

Daily Revenue Reconciliation

Bank deposits matched to sales totals daily. Unmatched amounts flagged immediately — no till shortfall goes unnoticed for weeks, no unauthorised withdrawals buried.

Margin Visibility by Category

Gross margin by product category tracked continuously — slow-moving or low-margin lines are visible long before they drag down the monthly bottom line.

Purchase Order
Supplier Bill
Sales Revenue
Bank Matched
VAT Calculated
VAT201 Filed
Property & Real Estate

Every property. Every tenant. Every obligation — visible.

Rental income, maintenance expenses, bond payments, rates, levies, and compliance deadlines tracked across your full portfolio without a single spreadsheet.

Property Portfolio — Jul 2026
R0
Monthly Rental
0
Active Leases
0%
Avg Yield
Portfolio occupancy94%
Unit 3BCape QuarterR12,500Paid
Unit 1AGreen PointR18,0007d Late
CommercialObservatoryR28,000Paid

Rental Invoice Scheduling

Auto-generate monthly rental invoices per tenant per unit. Late payment aging and escalation tracking per property — know who owes what before it becomes a dispute.

Maintenance & Capex Tracking

Repairs, improvements, and contractor invoices logged per property — separately from rental income so ROI per unit is clear and defensible to investors.

Yield & Cashflow Per Property

Income vs expenses vs bond payments per unit — so you can see which properties perform and which need to be refinanced, sold, or renegotiated.

Municipal & Rates Compliance

Rates, levies, and municipal bill payments tracked as expenses with deadline alerts — so nothing lapses and tenants cannot raise non-payment disputes.

Lease Signed
Monthly Invoice
EFT Received
Bank Matched
Costs Deducted
Net Yield Visible
Technology & IT Services

Recurring revenue, dev PAYE, and IRP6 — all automated.

SaaS businesses, software agencies, and IT support firms deal with subscription billing cycles, software expense deductibility, and provisional tax. AdmicoHub handles it all from real MRR data.

Revenue Dashboard — Jul 2026
R0
MRR
R0
PAYE Reserved
R0
IRP6 Reserved
IRP6 Aug period target81%
INV-0882CloudBase SaaSR48,000Paid
INV-0879NovaTech SupportR32,000Paid
EXP-244AWS + Azure InfraR18,400Deductible

Recurring Subscription Billing

Schedule monthly SaaS or managed-service invoices per client. Revenue recognition tracked automatically as payments arrive — MRR always current.

Software & Cloud Expense Deductibility

AWS, Azure, GitHub, Figma — every SaaS cost categorised as a deductible expense with clean audit trail, reducing taxable income without manual spreadsheet work.

Dev Team PAYE, UIF & SDL

Developer salaries, freelancer payments, and contractor fees tracked with automatic PAYE, UIF, and SDL reservation monthly — no EMP501 surprises.

IRP6 Smart Estimate for Tech Margins

High-margin SaaS businesses frequently over- or underpay provisional tax. Smart Estimate uses live MRR and expense data — not last year's figures from your accountant.

Contract / MoU
Monthly Invoice
Subscription Paid
Costs Matched
PAYE Reserved
IRP6 Estimate Ready
Healthcare

Billing, compliance, and PAYE — without the admin overload.

Practices and clinics need clean invoicing per consultation, medical aid claim tracking, HPCSA compliance deadlines, and accurate PAYE reserves for locum and permanent staff.

Practice Revenue — Jul 2026
R0
Billed This Month
0
Claims Pending
R0
PAYE Reserved
Medical aid collection rate88%
INV-3104Discovery — ClaimR4,200Paid
INV-3098Momentum — ClaimR3,800Review
INV-3091Private PayR1,600Paid

Per-Consultation & Procedure Billing

Generate patient invoices by consultation type, procedure code, or package. Medical aid and private pay tracked separately per patient from the first appointment.

Medical Aid Claim Matching

Bank credits from Discovery, Momentum, and Bonitas matched to invoices automatically — shortfalls flagged before they age into uncollectable bad debt.

Locum & Staff PAYE Management

PAYE, UIF, and SDL for permanent staff and locum payments tracked with monthly reserves managed separately — tax season holds no surprises.

HPCSA & BHF Registration Tracking

Registration numbers, annual fee deadlines, and accreditation renewals tracked in the compliance module — alert fires before lapse, not after the fine arrives.

Consultation
Invoice Raised
Claim Submitted
Medical Aid Pays
Bank Matched
PAYE & Tax Reserved
Transport & Logistics

Fleet costs, driver PAYE, and cross-border VAT — handled.

Every job order, fuel receipt, toll cost, and driver wage feeds directly into margin per route — so you know exactly which trips make money and which are costing you.

Fleet Operations — Jul 2026
R0
Revenue
R0
Fleet Costs
0%
Net Margin
Fleet utilisation this month76%
JOB-418CPT→JHB RouteR48,000Invoiced
EXP-712Fuel — Vehicle 3R12,400Logged
EXP-709Cross-border TollR2,800VAT Review

Fleet Expense Tracking Per Vehicle

Fuel, maintenance, tolls, and licence costs logged per vehicle. Compare cost per km by fleet unit — isolate which vehicles are compressing your route margin.

Driver Wages & PAYE

Driver salary runs, allowances, and overtime tracked per employee with PAYE, UIF, and SDL reservation monthly — no surprises at EMP501 reconciliation.

Cross-Border & Zero-Rated VAT

Export and cross-border routes qualify for zero-rated VAT. AdmicoHub flags these transactions and separates them in your VAT201 return — no manual classification required.

Job Profitability Per Route

Invoice value vs direct costs (fuel, driver, tolls) per job — route pricing decisions based on real margin data, not the rough estimates that erode profit at scale.

Job Order
Route Costs Logged
Invoice Raised
Bank Matched
Margin Calculated
PAYE & VAT Reserved
Hospitality

Daily revenue, supplier costs, and staff tax — reconciled every night.

Restaurants, hotels, and guest houses deal with daily revenue, complex supplier accounts, staff wages with tips, liquor licences, and tight cash flow — AdmicoHub keeps all of it straight.

Daily Operations — Jul 2026
R0
Monthly Revenue
R0
Staff + Supplies
0%
Gross Margin
RevenueCosts

Daily Revenue Capture & Recon

Daily sales matched to bank deposits each morning. Cash, card, and third-party (Uber Eats, Mr D) revenue tracked separately — shortfalls flagged the same day, not month-end.

Supplier & Stock Costs

Weekly supplier invoices for food, beverages, and consumables tracked as categorised expenses — cost of goods vs overhead visible at all times, not just at year-end.

Staff PAYE, Tips & UIF

Wage runs, service charge distributions, and tip allocations tracked with full PAYE and UIF reserve — including casual, seasonal, and part-time staff members.

Liquor Licence & Health Compliance

Licence renewal dates, health certificate expiry, and municipal compliance deadlines all tracked — alerts fire before you trade on expired paperwork and face a shutdown.

Daily Trading
Revenue Captured
Bank Reconciled
Costs Deducted
Staff PAYE Reserved
Net Margin Visible
Pricing

Simple pricing,
real value.

14-day free trial, full access. No credit card required. Cancel anytime.

Monthly Annual Save 20%
Starter
R 299 /mo

For sole proprietors and small teams who need professional invoicing, expenses, and tax readiness from day one.

Start Free Trial
  • Up to 5 users
  • VAT-ready invoices & quotes with PDF
  • Online invoice payments (Payfast)
  • Expense tracking
  • Bank reconciliation
  • Tax reserve engine (VAT, IRP6, CIT)
  • Compliance tracker
  • Document vault
Most Popular
Growth
R 699 /mo

For growing businesses that need project visibility, client management, subcontractor records, and team workflows.

Start Free Trial
  • Unlimited users
  • Everything in Starter
  • Project & client management
  • Subcontractor management
  • Multi-user roles & audit trails
  • Revenue & expense reports
Scale
R 1,499 /mo

For construction and engineering companies managing the full contract lifecycle, from BOQ to final account.

Start Free Trial
  • Everything in Growth
  • Construction & engineering module
  • Progress claims & retention tracking
  • Work orders & sub pay certificates
  • RFIs, site instructions & variations
  • Dedicated onboarding & support

All plans include a 14-day free trial with full access. No credit card required to start.

Built For Complexity

Generic tools do not understand
how regulated businesses really operate.

AdmicoHub was designed for real operating complexity: tax cycles, entity-aware rates, contractor records, progress claims, retentions, subcontractor pay certificates, documents, approvals, and audit trails.

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Entity-Aware Tax Rates
CIT, SBC, turnover tax, sole proprietor, trust
Construction Contract Trail
Claims, variations, RFIs, site instructions
Compliance Deadlines
CIDB, NHBRC, VAT, permits, registrations
15 industry packs supported SA-first
Why It Matters

The risks AdmicoHub removes.

Cash Flow

Outstanding invoices, recent payments, bank activity, project values, and reserve balances live together so owners know what is owed, what arrived, and what must be kept aside.

SM
Real-time numbers
Invoices, payments, projects, bank recon
Tax Readiness

VAT, provisional tax, CIT, PAYE, UIF, SDL, customs, and dividend withholding reserves can be tracked as named balances fed by real business events.

TR
No surprise SARS bills
Smart Estimate plus auto-reserve
Construction Control

Progress claims, sub pay certs, VAT sync, retention, RFIs, site instructions, and variations create the audit trail construction companies need when payment gets messy.

CC
Contract visibility
From BOQ to final retention release
Get Started

Know your numbers.
Keep more of them.

Give your team one place to manage money, projects, tax, and compliance.

Get Started